Frequently Asked Questions – Click on the “+” sign for answers
Where are you located?
The Sunshine Ranch is located in the heart of the Cariboo Country, 68 km East of Williams Lake, BC, Canada.
Do you provide overnight accommodation?
The Ranch does not provide any overnight accommodations; however, there are accommodations nearby at the BC Provincial Park and Resorts, for dry camping (no hookups) for RVs, Campers, Motor Homes or Tents. For overnight accommodations there are B&B’s and a Motel nearby in Horsefly. Accommodation information can be found on Horsefly’s website www.horsefly.bc.ca
Where can my guests park?
As part of your venue rental, you will receive access to onsite parking for your guests at the designated parking lot. Guests may leave their cars overnight; however, they must be moved within 24-hours.
When do I need to notify the Ranch with the number of guests attending and when do menus need to be in place?
The Ranch will require an estimated head count 2 weeks in advance and a final guarantee number 72 hours prior to the event. Menu selections should be confirmed 30 days in advance. Dishes and silverware are provided.
Can we have an outdoor event/barbecue on the Lawn?
Yes! We have the equipment to provide catering solutions for outdoor BBQ cooking and hog roasts, etc.
Can we bring our own food /caterer?
No, we have catering service on site.
How does beverage (bar) service work?
A liquor license must be purchased and displayed the evening of the event and the bartender(s) must have their Serving It Right and not be a relative. The ranch can provide a bartender for an additional fee.
Can we supply our own alcohol (BYO) or provide a bar?
Yes, purchasing liquor is your responsibility. Coolers and freezers are available for your use.
Do you provide tables and chairs?
Yes, tables, chairs, linen are included in the menu price
What type of table linen is available?
White ‘signature’ table linens, and white napkins are available. We are happy to provide contact information for local businesses that supply table linens, overlays, sashes, and chair covers upon request.
Can I bring my own decorations?
Yes! Decorations such as table runners, center pieces and chair covers are the responsibility of the client. Decorating and removal of decorations will be the responsibility of the client.
Can we have candles and if so, what are the restrictions?
Candles in enclosed glass containers are permitted.
When is the venue available for setup?
Full Rental includes Friday to Sunday (you will have plenty of time to Decorate).
When can we decorate the venue?
Based on availability, we provide access in advance of the event for decorating. Decoration removal is required the day following the event.
Can we arrange to leave items in the venue overnight?
Yes, however, it is not locked and items are left at the owner’s risk.
What is included in the venue rental fee?
Please read our Services and Rates for details.
Can we rent only part of the Ranch or rent the venue for a half day or a couple of hours?
No, only rental of the whole weekend.
Do we have an extra room for bags/changing/band etc?
There is an on site space available; however, this room is not locked and items are left at the owner’s risk. There is a separate Nearby Home for Bridal or Groom Party Dressing. Please look at our services and rates for more details.
Can guests get access to the Gardens before the ceremony?
Yes, you are welcome to enjoy the Gardens before the Ceremony.
Can we have a marquee (A roof-like structure, often bearing a signboard,) or tents on the lawn?
Yes, You are responsible for set-up and take down. Please contact us in advance.
Is there Wedding Officiator in Horsefly?
Yes. You can find the information on our Services and Rates page.
How long will my reception last?
In our venues the music can play until 2 AM. The bar can remain open only as long as the liquor license permits.
What are the SOCAN & Re:Sound charges?
SOCAN is the Society of Composers, Authors & Music Publishers of Canada. Re:Sound is the Canadian not for profit music licensing company for artists and record companies. For any events taking place on the property we are obligated to charge these fees. The fees are collected and distributed as royalties to SOCAN & Re:Sound members. These fees are not revenue for the Ranch. They can range from $9-$60 each /event, depending on the size of the banquet space and if dancing is involved. These fees are the responsibility of the client.
Are we able to use a friend/s as the DJ/Band
Can we bring our own entertainment or production company?
Can we play our own music from a laptop or digital device?
Its summer and we're having drinks in the garden - can our musicians play outside?
Yes. Music can be played until 6pm after that time only in the Barn until 2am.
Do you supply audio-visual equipment?
No, you must bring your own or rent it.
Can we use our own florist or photographer?
We have a list of recommended florists and photographers; however, you are permitted to use your own choice of florist and photographer.
Where can I have pictures taken?
Pictures can be taken anywhere at the River, the Lovers Lane, in the Hayfield or Forest, the Rustic Barn or Complex, or the Garden on the day of your wedding.
Is Confetti Allowed?
The use of confetti is permitted outside only if it is petals or biodegradable confetti. The use of bubbles is permitted inside and outside.
Can we have fireworks?
Contact us for details.
Can we smoke inside the venue?
The Barn is strictly non-smoking in line with the Smoke-free Legislation. However, there are designated smoking areas outside.
Who will be there from Sunshine Ranch on the day and what will they do?
You will have a member of the Events team present on the day of your wedding to help coordinate your day. If you are having a ceremony and/or reception they will oversee the caterers, florist, musicians’ access and direct guests for the ceremony. They will also help coordinate the running of the ceremony with the Registrars. They will brief the stewarding team and ensure you are happy with everything.
How do I secure the venue for my wedding or special event?
Once you have selected your date, venue of choice and projected number of guests, a representative from Sunshine Ranch Ventures will send you a contract with required deposit. The venue is booked on a first come, first served basis. The venue space will be held for 2 weeks while you review the contract. If the signed contract and deposit are not received by the end of the review period, the Ranch will release the event space being held for your group.
What is the deposit and payment arrangement?
Please read the Contract.
I STILL HAVE LOTS OF QUESTIONS!
We are here to help! Please see our catering package for more details. Still don’t see an answer to your question? Our team of experienced event coordinators will be able to assist by email or phone. Contact us or call us at (250.620.3339)